Vendor Terms & Conditions
Vendor Terms and Conditions
Vendor agrees to furnish the goods and/or services ordered by authorized employees of Avail LLC (“Avail”) subject to these terms and conditions. Avail will not be bound to any terms and conditions to which it has not specifically agreed in writing, including any terms or conditions proposed by Vendor that are inconsistent with or in addition to these terms and conditions which shall be void and of no effect unless Avail specifically agrees to such terms and conditions in writing. These terms and conditions, together with such additions and/or modifications, and with any terms related to price and delivery such as those set out in separate supply agreements, as are accepted in writing by Avail, constitute the entire agreement between the parties. The rights of both parties hereunder shall be in addition to their rights and remedies at law or in equity. Failure of Avail to enforce any of its rights hereunder shall not constitute a waiver of such rights or of any rights it may have.
If a purchase order is used to order Vendor’s goods and/or services, Net 30 terms will be the standard unless otherwise agreed upon at time of purchase. Vendor shall fill Avail order at the price specified on the purchase order, or at any lower price. If no price is specified or if no purchase order is used, the order shall be filled at the lowest of (a) the price last quoted by Vendor, (b) the price last paid by Avail to Vendor, or (c) the prevailing market price, unless an authorized representative of Avail procurement department or Avail Company Officer approves a higher price in writing. All goods furnished to Avail shall be subject to Avail inspection and approval, notwithstanding prior receipt and payment, and, if unsatisfactory, may be returned, transportation both ways at Vendor’s expense. Vendor shall box, crate, or package as necessary for shipment without charge unless otherwise specified on Avail’s order. Vendor shall invoice Avail promptly upon delivery of goods or performance of services. Vendor shall provide a monthly statement detailing any invoices more than sixty (60) days past due upon Avail request. Vendor’s invoices shall include, when applicable, a purchase order number and any other information Avail shall reasonably request. All invoices should be remitted to the address below:
820 Southlake Blvd.
Richmond, VA 23236
Time is and shall remain of the essence for all orders, and no acts of Avail, including without limitation modification of this order or acceptance of late deliveries, shall constitute a waiver of this provision. The vendor guarantees that the goods will be delivered in a single shipment, the goods will comply with the description on the purchase order, and the buyer reserves the right to cancel all or any part of the order if all the terms and conditions of the order are not complied with, including, but not limited to the date of delivery and quality of goods. Vendor shall notify Avail immediately of any actual or potential labor dispute (or any other delay) which is delaying or threatens to delay the timely performance of this order. Avail reserves the right to refuse or return, at Vendor’s risk and expense, shipments made in excess of Avail’s orders or in advance of required schedules, or to defer payment on advance deliveries until scheduled delivery dates.
Avail process a high volume of product that is delivered in various configurations every day. Therefore, the use of proper labeling is critical to ensure the expeditious receipt of product into available inventory. All products require an acceptable UPC (EAN/ISBN where applicable) label on each saleable unit and master carton/case. All lettering must be a minimum of ¼” or (.635 centimeters)
Vendor shall not use subcontractors to provide goods or to perform any services under this purchase order without the prior written authorization of Avail.
Vendor represents and expressly warrants (I) that all goods ordered to specifications will conform thereto and to the drawings, specifications, or other descriptions Avail furnishes, (II) All goods and services will be of good quality and workmanship and free from defects, and where specified be of food-grade materials and packaging. In addition to all other remedies available to Avail at law, at Avail’s option and promptly upon receipt of notice from Avail, Vendor shall at its own expense (I) replace any goods which are defective, (II) correct any goods which are defective, or (III) refund any payments Avail has made for, and arrange pick-up or return of, any goods which are defective, or (IIII) Defective allowances will be given on hardware and accessories purchased for resale. The defective allowance will replace the right to return defective product except when the defective rate exceeds the applicable allowance. In these instances, the customer may adjust the allowance accordingly or return the excess defective product for a full credit or refund. See section 14 for more detail. Vendor agrees to proceed with the correction of any defects in a manner satisfactory to Avail. Vendor shall assume all risk of loss or damage to goods which are to be replaced or corrected pursuant to this warranty from the date on which Vendor is notified of the defect or non-conformity until the replaced or corrected goods are received at the destination designated by Avail. Alternatively, Avail may at its option repair such defective goods at Vendor’s expense.
Vendor warrants that the sale, use or incorporation into manufactured products of all goods furnished hereunder which are not of Avail’s design, composition or manufacture shall be free and clear of infringement of any valid patent, copyright, trademark or trade secret. Vendor shall indemnify and hold Avail harmless from any and all liability and/or loss of any kind (and the cost and expenses, including without limitation attorney’s fees) arising out of any claim, suit or action alleging or arising out of any such infringement, which claim, suit or action Vendor agrees to compromise or defend.
All goods supplied and all services performed by Vendor pursuant to this order shall be free from all liens. If Avail requests, Vendor shall provide a proper release of liens or other satisfactory evidence of freedom from liens.
Vendor shall indemnify and hold Avail harmless from any and all claims, losses, liabilities, damages, costs and expenses including reasonable attorneys’ fees, including without limitation claims of injury or death to persons or damage to property (collectively, “Losses”), which may result from any act or omission arising out of the performance or non-performance of this order (including without limitation acts or omissions of Vendor or of its agents, employees or subcontractors), except to the extent that such Losses are due directly to Avail’s gross negligence or willful misconduct. Vendor shall compromise or defend any such claim, suit or action.
Vendor shall also maintain such Public Liability, Property Damage, Employer’s Liability and Compensation Insurance and Motor Liability Insurance (Personal Injury and Property Damage) as will protect Vendor (or its subcontractors) and Avail from said risks and from any claims under any applicable Worker’s Compensation or Occupational Disease statutes.
Vendor warrants that in performance of this order it has complied or will comply with all “applicable laws and regulations” international, federal, state and local laws, rules and regulations, as well as applicable treaties and voluntary industry standards including without limitation the Walsh-Healy Public Contracts Act (41 U.S. Code §§35-45) (if this order is for an amount exceeding $10,000 and is otherwise subject to the Walsh-Healey Public Contracts Act); Section 202, Executive Order 11246, as amended by Executive Order 11375, 41 C.F.R. Part 60-1; Section 503 of the Rehabilitation Act of 1973, 20 C.F.R. §§41.3, 741.4; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, 41 C.F.R. Part 50-250. In accordance with Executive Order 12549 (Debarment and Suspension), by entering into this transaction, Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where Vendor is unable to certify to any of the statements in this certification, it shall provide a written explanation to Avail. If Vendor provides export controlled products, technology and/or software (“Products”) to Avail, Vendor will provide Avail with a list of ECCNs (Export Control Classification Numbers) for such Products, as well as updates to such list when new Products are added. Vendor certifies (and will certify with respect to any updates) that it has (I) conducted proper classification analysis under the EAR or (II) obtained Official Commodity Classifications (CCATS) from BIS. Additionally, if any Product is on the U.S.M.L., Vendor will provide Avail with the classification and will certify that it conducted proper ITAR analysis or obtained Jurisdiction Classifications Rulings from DDTC.
Where applicable, the Equal Employment Opportunity Clauses at 41 CFR 60-1.4(a), 41 CFR 60-300.5(a), and 41 CFR 60-741.5(a) relative to equal employment opportunity and the implementing rules and regulations of the Office of Federal Contract Compliance Programs are incorporated herein by specific reference, as are the “Employee Notice” provisions of 29 CFR Part 471, Appendix A to Subpart A. The Vendor and its subcontractors shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified protected veterans and qualified individuals on the basis of disability, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and qualified individuals with disabilities.
Avail requires that all manufacturers of materials or merchandise supplied to the company meet the following Compliance/Code of Conduct:
Manufacturers will not use child labor
The term child refers to a person younger than 15 (or 14 where local law allows) or, if higher the local legal minimum age for employment or the age for completing compulsory education.
Manufacturer’s will not use any forced or involuntary labor (prison, bonded, indentured, or otherwise)
*Coercion and Harassment
Manufacturers will treat each employee with dignity and respect. Venders/Manufacturers will not use threats of violence, or any other forms of physical, sexual, physiological or verbal harassment or abuse.
*Health and Safety
Manufacturers will provide employees with a safe and healthy workplace.
In compliance with all applicable laws and regulations, ensuring, at a minimum, providing a clean and safe work environment to include potable water and sanitary facilities.
Manufacturers will, at a minimum, comply with all applicable wage and hour laws and regulations, including those relating to minimum wages, overtime, maximum hours, and provide legally mandated benefits.
*Protection of the Environment
Manufacturers/Venders will comply with all applicable environmental laws and regulations.
*Publication- Manufacturers will take appropriate steps to ensure the provisions of this Compliance/Code of conduct are communicated to employees, including the prominent posting of a copy of this code of conduct, in the local language and is readily accessible to all employees at all times. (This will include Monitoring by company officers and independent third parties). Each site will maintain all documentation that may be needed to verify compliance.
If Vendor provides any electronic technology, information technology and/or web technology (“Technology”), product or service to Avail, Vendor agrees that the Technology will meet the accessibility standards of WCAG 2.0 Level AA and/or of Section 508 of the Rehabilitation Act and Americans with Disabilities Act (each, a “Standard”). Vendor further warrants that Technology complies with the applicable Standard and any applicable federal or state laws or regulations relating to accessibility for persons with disabilities.
A 3% Defective Allowance will be given on all hardware and accessories purchased by Avail for the purpose of resale. This allowance is 3% of yearly, net receipts from the vendor based on cost price. If the defective rate is 1% greater than or less than the 3% defective rate at year end Avail will adjust the defective allowance accordingly.
This Agreement, and all rights and obligations of the parties, whether arising under this Agreement or otherwise, shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without giving effect to its principles of conflict of laws. The sole and exclusive jurisdiction for resolution of any disputes between the parties shall be in the state and federal courts located in Richmond, Virginia and each of the parties hereby submits to the jurisdiction of such courts.
*Should the interpretation of this document differ between English and Chinese, the English version will prevail and supersede Chinese translation.
供应商(卖方)同意根据Avail Vapor LLC. 授权之员工所出之订单提供产品或服务并同意接受此条款。Avail 将不接受任何未经书面同意之任何条款。除非Avail特别有书面同意，否则任何条款包括由供应商（卖方）提出的任何与此条款相抵触或附加于此条款之额外条款将会被视为无效。此条款与任何Avail书面同意之条款（包括附加或修改条款，任何与价钱和运送相关条款）构成卖买双方之间完整协议。双方权利基于法律或公平权益上会有所增加和补偿。Avail不履行其在本协议下的任何权利不应被视为放弃此权利以及任何所拥有的权利。
820 Southlake Blvd.
Richmond, VA 23236
供应商保证在此订单已遵守或将遵守所有“适用的法律法规”国际，联邦，州和地方法律，法规和规章，以及适用的条约和自愿性行业标准包括但不限于the Walsh-Healy Public Contracts Act (41 U.S. Code §§35-45)（如果这个订单是金额超过$ 10,000，否则受the Walsh-Healy Public Contracts Act 管制）;第202条，11246号行政令，修订的行政命令11375，41 C.F.R.部分60-1; 1973年康复法案第503节，20 C.F.R. §§41.3，741.4;与1974年的越战退伍军人重新适应援助法，41 C.F.R.部分50-250。根据行政命令12549（取消资格和暂停），通过签订本次交易，供应商须证明它和它的负责人并不是目前被除名，暂停，被提出取消资格，申报资格，或自愿被排除在参与本次交易的任何联邦部门或机构。当供应商无法提供证明符合上述法规，应当向Avail提供书面解释。如果供应商提供出口管制的产品，技术和/或软件（ “产品” ），卖方需要向Avail提供一份与所提供产品对应的ECCNs（出口控制分类编号）清单，如有新产品增加须及时更新该清单。供应商证明（并会就任何更新作证明），它具有（I）在EAR下进行适当的分类分析，或（II）由国际清算银行获得的官方商品分类（CCATS）下进行适当的分类分析。此外，如果任何产品是在U.S.M.L.，卖方须提供Avail分类，并证明它有进行适当的ITAR分析或从DDTC获得的管辖分类裁决。
在适用情况下，就业机会均等条例第41 CFR60-1.4（一），41 CFR60-300.5（一）和41 CFR60-741.5（a）相对平等就业机会和实施细则与联邦合同合规项目办公室的法规在此作为具体的参考，因为是29 CFR第471的“员工通知”规定，附录A分部A.卖方及其分包商应以41 CFR的要求遵守60-300.5（a）和60-741.5（a）中。这些规定禁止对合资格的受保护退伍军人和残疾人员歧视，并要求总承包商和分包商促进有资格就业保护退伍军人和残疾人就业。
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